These Terms constitute a legally binding agreement between you ("User") and ALL ROYAL LLC, a limited liability company organized under the laws of the United States, doing business as Flomatic AI ("Company," "we," "our," or "us"), governing your use of the AI Meeting Tracker mobile application and any related services (collectively, the "Service").
If you are using the Service on behalf of an organization, you represent that you have the authority to bind that organization to these Terms, and references to "you" include both you individually and that organization.
These Terms are supplemented by any enterprise service agreement ("Enterprise Agreement") between the Company and your organization. In the event of a conflict, the Enterprise Agreement takes precedence.
The Service is a business tool distributed exclusively to users authorized by an organization that has entered into an agreement with the Company. The Service is not available to the general public. Access is granted by invitation only.
To use the Service, you must:
Your account credentials (username and password) are provided by or created under your organization's administrator. You are responsible for:
You may not share your credentials with any other person or allow any other person to access the Service through your account. We reserve the right to suspend or terminate accounts where credential sharing or unauthorized access is detected.
You may use the Service to:
You agree not to:
The App includes functionality to record audio of meetings and conversations. You acknowledge and agree that:
The Service uses artificial intelligence to generate transcripts, extract contact data from business cards, summarize meetings, and draft follow-up communications ("AI-Generated Content"). You acknowledge that:
The Service integrates with third-party platforms including OpenAI, Google AI, Odoo CRM, WhatsApp Business API, and Gmail. Your use of these integrations is also subject to the respective third-party terms of service and privacy policies. The Company is not responsible for the acts or omissions of these third parties.
By enabling an integration (such as Odoo CRM sync or Gmail sending), you authorize the Company to transmit relevant data to that third-party service on your behalf. You represent that you have the authority to authorize such data sharing within your organization.
The App, including its software, design, features, branding, and all associated intellectual property, is owned by ALL ROYAL LLC and is protected by copyright, trademark, and other applicable intellectual property laws. These Terms do not grant you any ownership interest in the App. You are granted a limited, non-exclusive, non-transferable license to use the App in accordance with these Terms and any applicable Enterprise Agreement.
You retain ownership of all data you input into the Service, including contact records, meeting notes, recordings, and business card images ("Your Content"). You grant the Company a limited license to process Your Content solely as necessary to provide the Service to you. We do not claim ownership of Your Content.
Our collection and use of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference. By using the Service, you consent to our data practices as described in the Privacy Policy.
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, ACCURACY, OR UNINTERRUPTED AVAILABILITY. THE COMPANY DOES NOT WARRANT THAT THE SERVICE WILL BE ERROR-FREE, SECURE, OR THAT DEFECTS WILL BE CORRECTED.
AI-generated transcripts, contact extractions, and email drafts are tools to assist you and are not guaranteed to be accurate. You are solely responsible for verifying AI-generated outputs before use.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL ALL ROYAL LLC, ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING OUT OF OR RELATED TO YOUR USE OF THE SERVICE, INCLUDING WITHOUT LIMITATION LOST PROFITS, LOSS OF DATA, BUSINESS INTERRUPTION, OR REPUTATIONAL HARM, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
OUR TOTAL CUMULATIVE LIABILITY TO YOU FOR ANY CLAIMS ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNT PAID BY YOUR ORGANIZATION TO THE COMPANY IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED U.S. DOLLARS (USD $100.00).
Some jurisdictions do not allow the exclusion or limitation of certain damages, so the above limitations may not apply to you in full.
You agree to defend, indemnify, and hold harmless ALL ROYAL LLC and its officers, directors, employees, and agents from and against any claims, damages, obligations, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from: (a) your use of the Service in violation of these Terms; (b) your violation of any applicable law, including recording consent laws; (c) Your Content; or (d) your violation of any third party's rights.
We may suspend or terminate your access to the Service at any time, with or without cause, including if we reasonably believe you have violated these Terms. Your organization's administrator may also revoke your access at any time.
You may discontinue use of the Service at any time. To delete your account and data, use the account deletion feature within the App's settings, or contact your organization's administrator.
Upon termination, your license to use the App ceases immediately. Sections 9, 11, 12, 13, 15, 16, and 17 survive termination.
These Terms are governed by and construed in accordance with the laws of the United States, without regard to its conflict of law principles. To the extent state law applies, the laws of the state in which ALL ROYAL LLC is registered shall govern.
Any dispute arising out of or related to these Terms or the Service shall first be submitted to good-faith negotiation. If the dispute is not resolved within 30 days, the parties agree to submit the dispute to binding arbitration administered under the rules of the American Arbitration Association (AAA), conducted in English. The arbitrator's award shall be final and binding and may be entered as a judgment in any court of competent jurisdiction.
Notwithstanding the foregoing, either party may seek injunctive or other equitable relief in a court of competent jurisdiction to prevent irreparable harm. Nothing in this section limits the rights of either party with respect to intellectual property claims.
Class Action Waiver: You agree that any arbitration shall be conducted in your individual capacity only and not as a class action or other representative action.
The App is distributed through Apple's App Store and Google Play Store. Your download and use of the App through these platforms is also subject to the terms of the applicable platform provider (Apple Inc. or Google LLC). The platform providers are not parties to these Terms and are not responsible for the App or its content.
For iOS users: These Terms are between you and ALL ROYAL LLC only, not Apple Inc. Apple has no obligation to provide maintenance or support for the App. In the event of any failure to conform to an applicable warranty, you may notify Apple, and Apple will refund the applicable purchase price (if any). Apple has no other warranty obligation. Apple is not responsible for addressing any claims relating to the App or your possession or use of it.
We may update these Terms from time to time. When we make material changes, we will update the "Last Updated" date above and, where feasible, provide notice through the App or by email. Your continued use of the Service after the effective date of revised Terms constitutes acceptance of the changes.
For questions, concerns, or notices regarding these Terms, please contact:
ALL ROYAL LLC (d/b/a Flomatic AI)
Email: info@flomatic.io
Application: AI Meeting Tracker