Flomatic AI

Data Deletion Policy

Effective Date: May 2, 2026 • Last Updated: May 2, 2026
Application: AI Meeting Tracker (iOS and Android)
Operator: ALL ROYAL LLC, doing business as Flomatic AI

    This page explains how to delete your account and personal data from the AI Meeting Tracker
    application, what data is removed, what is retained, and the timeline for deletion. This
    policy satisfies the account deletion requirements of both the Apple App Store and Google
    Play Store.
  

1. Your Right to Delete

You have the right to request deletion of your account and the personal data associated with it at any time. Deletion is irreversible. Once your account is deleted, you will immediately lose access to all data stored within it, and we will permanently delete that data in accordance with the timeline in Section 4.

If you are an EEA or UK resident, you also have a right to erasure under GDPR/UK GDPR. This policy is designed to honor that right. If you believe your erasure request has not been fulfilled, you may contact us at info@flomatic.io.

2. How to Delete Your Account

Option A: In-App Deletion (Recommended)

Open the AI Meeting Tracker app on your device.

Tap the settings icon in the top-right corner of the Dashboard screen.

Scroll to the "Account" section.

Tap "Delete Account."

Read the confirmation dialog explaining what will be permanently deleted. Confirm by tapping "Delete My Account."

You will be logged out immediately. Account deletion proceeds in the background according to the timeline in Section 4.

Option B: Email Request

If you are unable to access the App, you may request account deletion by email. Send a request to info@flomatic.io with the subject line "Account Deletion Request" and include the email address or username associated with your account. We will verify your identity and process the deletion within 30 days.

Note for Enterprise Administrators

Organization administrators may also delete individual user accounts or the entire organizational account through the web administration portal. Deletion of the organizational account will delete all user accounts and all associated data for that organization.

3. What Is Deleted

Upon account deletion, the following data is permanently and irreversibly removed from our systems:

Data Type	Action
Account credentials (username, hashed password)	Deleted
Lead and contact records (names, emails, phone numbers, addresses, all business card fields)	Deleted
Business card images and contact photographs	Deleted
Audio recordings	Deleted
Audio transcripts	Deleted
Meeting notes and metadata	Deleted
Email drafts and email history within the App	Deleted
Authentication tokens and session data	Deleted
App usage and analytics data linked to your account	Deleted

4. What May Be Retained and Why

Certain data may be retained after account deletion solely to the extent required by law or legitimate business necessity:

Data Type	Action	Reason and Retention Period
Aggregated, anonymized usage statistics (no personal identifiers)	Retained	Product analytics. No individual can be identified from this data.
Transaction and billing records (if applicable)	Retained	Legal and tax compliance. Retained for up to 7 years as required by applicable law.
Security incident logs referencing your account	Retained	Security, fraud prevention, and legal compliance. Retained for up to 90 days.
Data subject to a legal hold or active legal proceeding	Retained	Legal obligation. Retained only for the duration of the hold.

We do not retain your personal contact data, recordings, transcripts, notes, images, or email drafts after deletion. Data retained for legal compliance is stored in a segregated, restricted access environment and is not used for any other purpose.

5. Deletion Timeline

Immediate: Your account is deactivated and you are logged out. Your data is no longer accessible through the App.
Within 30 days: All personal data listed in Section 3 is permanently deleted from our primary database and active file storage.
Within 90 days: Data is purged from all backup systems and disaster recovery archives. This window exists solely because backup systems do not support targeted deletion of individual records.

If you submitted a deletion request via email, processing begins upon identity verification and may take up to 30 days from confirmation.

6. Effect on Third-Party Integrations

Deleting your account in the AI Meeting Tracker App does not automatically delete data that has already been synchronized to third-party services. Specifically:

Odoo CRM: Contact records already exported to your organization's Odoo CRM are governed by your organization's data management policies. Contact your Odoo administrator to remove those records.
Gmail: Emails sent via Gmail through the App remain in your Gmail "Sent" folder. Deleting your account does not remove sent emails from Gmail.
WhatsApp: Messages already sent via WhatsApp are not retrievable or deletable by us. Those messages are subject to WhatsApp's own data policies.
Device contacts: If you previously saved contacts to your device's address book, those contacts are stored locally on your device and are not deleted by us. Remove them manually from your device's Contacts app.

7. Data on Your Device

Deleting your account removes all server-side data. To fully remove data from your device:

Delete your account using the in-app method above.
Uninstall the AI Meeting Tracker App from your device. This removes all cached data, authentication tokens, and locally stored preferences.

8. Contact

For deletion requests, questions about this policy, or to report a concern about data that has not been deleted as expected, contact:

ALL ROYAL LLC (d/b/a Flomatic AI)
Email: info@flomatic.io
Subject line: "Account Deletion Request" or "Data Erasure Request (GDPR)"
Application: AI Meeting Tracker

We will acknowledge your request within 5 business days and confirm completion within 30 days.